Be There or Be Square: Attendance Policy

Posted by on Mar 21, 2012 | 0 comments

(Excerpted from Yu Ming Charter School Family Handbook, pp. 7-8, with updated times)

Attendance Policies
Yu Ming Charter School wants students to fulfill their potential. Students will do this best if they attend school every day. Absences also reduce the school’s funding from the state, and California State Law requires attendance at school. Please make every effort to ensure that your child is at school every day for the full day.

To help families plan ahead, the school’s annual calendar and daily schedule is distributed to families at the start of every school year, and is also available on the school website.

Arrival and Dismissal
Arrival: The school day begins promptly at 8:15 am. Students can be dropped off at the school between 7:45 am and 8:15 am. Parents can also sign up for fee-based before-school care to drop off students as early as 7:00 am. Students who are not in the classroom by 8:25 am are considered tardy and are required to sign in at school office to get a tardy slip, to be given to the classroom teacher.

Dismissal: School is dismissed at 2:45 pm. Students must be picked up between 2:45 and 3:00pm from the school’s main entrance on 10th Street. Students signed up for Homework Club will be escorted to the appropriate room at dismissal, and can be picked up at 3:20 pm from the school’s main entrance on 10th Street. Students registered for the after-school program can be picked up at 6:00 pm from the school’s main entrance on 10th Street, or between 4:00 – 6:00 pm by notifying the program coordinator in advance.

On Teacher Planning days, school is dismissed at 12:15, and students must be picked up between 12:15 and 12:30 pm from the school’s main entrance on 10th Street. There is no Homework Club on Teacher Planning days. Students registered for the after-school program can be picked up at 6:00 pm from the school’s main entrance on 10th Street, or between 1:00 – 6:00 pm by notifying the program coordinator in advance.

Early Pick-up: In order to pick up a child prior to the normal dismissal time, the parent/guardian must provide the relevant information (student name, grade, time of pick-up, and reason) in writing to the office before school starts on that day. At the pick-up time, the parent/guardian must check-in at the school office, where the student will be waiting for pick-up.

Authorized Pick-up: Students are only released to adults listed by the parent(s)/guardian(s) on the Authorized Pick-Up Form.

Excused Absences
For absences due to any of the reasons listed below, the absence must be documented in writing by the parent or guardian within 5 days of the absence.

• Illness (A doctor’s note may be required by the school)
• Due to quarantine under the direction of a county or city health officer.
• Family emergency, illness or death
• Doctor/dentist appointments that cannot be scheduled after school hours
• Observance of a religious holiday. A student may not be granted an “Excused Absence” for religious observance for more than five (5) days total per school year.
• To attend the funeral services of a member of his or her immediate family (not more than one day if the service is in California and not more than three days if the service is conducted outside California)
• Court appearance or other legal proceedings beyond the control of the family;

Extended Absences During the School Year
Because of the unique learning requirements of our dual language immersion program, Yu Ming requests that families plan vacations only on the vacation days listed on the school calendar, as any extended absence from school may impede a student’s language acquisition. In special circumstances (such as a hospital stay), the school may be able to provide an Independent Study packet for the student to complete his/her absence, to help the students stay current with lessons.

A student is considered truant when a student is: (1) absent from school without a valid excuse three full days in one school year or (2) tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or (3) any combination thereof.

The parent/guardian of a student classified as truant shall be notified by certified letter containing the following information and requesting a conference be held with the parent, student, teacher, and principal in attendance:

• The student is truant
• The parent/guardian is obligated to compel the student to attend school
• The parent/guardian who fails to meet this obligation may be guilty of an infraction of the law and subject to prosecution.
• The availability of alternative educational programs in the local district
• The right of the parent/guardian to meet with appropriate school personnel to discuss the solution to the student’s truancy
• A conference is requested with the parent/guardian and student.
For more details of the California State Law regarding school attendance and truancy go to

Local School Attendance Review Board (SARB) Process
If a requested attendance conference is not attended by the parent/guardian and/or the student continues to be truant after seven (7) truancy events, the student may be referred to the local SARB.

The SARB will consist of the principals, a teacher, and a member of the Parent Council. A letter will be sent to the parent/guardian notifying the parent/ guardian that the matter is now being referred to the SARB for a hearing. The parents have 10 days in which to respond or the matter will be turned over to the District Attorney’s office.

The SARB will hold a hearing with the parent/guardian and truant student to resolve attendance and truancy problems. At that time if the student continues to be truant and does not follow the SARB’s directive, the matter will be referred to the District Attorney for prosecution and other appropriate action may be taken by the school. A registered/certified letter must be sent to the parent/ guardian informing them of this action.

Weekend “Makeup” School Days
The principal may elect to offer opportunities for students to make up for missed school days by attending specially scheduled weekend “makeup” school. The weekend makeup school will conform to the minimum day requirement for each grade level, and staffed by at least one certified teacher.

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