The board of directors met on Tuesday, April 17th. Official minutes will be posted after they are approved at next month’s meeting; the board packet is available in hard copy at the Yu Ming office.
Here is a report on the decisions and actions:
2012-13 Facility Location
On Tuesday, the Yu Ming Board of Directors decided to authorize Board Chair Gloria Lee to start lease renewal negotiations with Shoong Family Chinese Cultural Center in order to prepare to occupy our current site for next year. The Board also agreed that, until we approve and authorize a lease with Shoong, we will leave open the option to explore any OUSD school site that might be offered to us for the 2012-13 school year.
Since December, Yu Ming has been involved in discussions about the possibility of securing a school site from the Oakland Unified School District (Yu Ming, as a county-wide charter, has no formal relationship with or accountability to OUSD). Through OUSD’s Prop 39 process to request a district facility, we received a “preliminary offer” insufficient to house all our students. During this process, we also learned of a new, alternate OUSD process to become a “Partner School” which could potentially result in a multi-year facilities lease and selected services from OUSD. We chose to pursue this new process.
Meetings with district staff were positive and promising. However, there were several actions that the OUSD Board would need to take at their March 25 meeting in order for a school site to come to fruition for Yu Ming. Unfortunately, the OUSD Board made a series of decisions (not directly related to Yu Ming) that have significantly decreased the possibility that a suitable facility will become available to Yu Ming for the 2012-13 school year.
We are grateful to have the option to remain at Shoong for another year and continue to build upon our foundation of success here in Chinatown. We will be working to address as many of the concerns or challenges that our staff and parents have had with the current facility as we work towards a lease agreement for next year.
Parent Action Group and Parent Representative to the Board
We want to thank all of the parents who have provided input on this topic, whether through the PAG Meeting, via email or via the short survey that was sent last week. Parent input and participation is a core tenet for Yu Ming and the Board.
Based on this input and board discussion, the Board has decided to:
- To elect an additional parent representative to the Board of Directors this spring, via parent election and with ratification by the board (note: according to our charter and bylaws, all board seats must be ultimately elected by the board). This will be for a two-year term from July 1, 2012 to June 30, 2014.
- To separate the role of Parent Action Group president from the parent-representative to the board, to hold an election for PAG officers this spring (instead of in the fall), and to have the President and Vice President run as a “ticket”. This will be for a one-year term from July 1, 2012 to June 30, 2013.
- To hold a single election process by the middle of June for both the PAG officers and the parent representative to the board. A candidate may choose to run for both positions.
More information about the roles and the election process and timing will be available within the next few weeks.
The Board made two resolutions to bring our records up to date in advance of our upcoming audit.
The board retroactively designated the following board terms to original board members:
Jay Iglesias – 1 year term of service (December 14, 2010 – December 31, 2011)
Wynee Sade – 1 year term of service (December 14, 2010 – December 31, 2011)
Gloria Lee – 2 year term of service (December 14, 2010 – December 31, 2012)
Chrissy Schwinn – 2 year term of service (December 14, 2010 – December 31, 2012)
Melissa Tom – 2 year term of service (December 14, 2010 – December 31, 2012)
and recognized that Wynee Sade continues to serve in her capacity as board member as in accordance with our bylaws.
The board also unanimously passed a resolution to authorize Vicenti, Lloyd and Stutzman as our independent auditor.
Board Member Agreement
The Board adopted a Board Member Agreement to clarify important roles and standards for all current and incoming board members, including parent representatives to the board who are full board members.
 California’s Proposition 39 requires schools districts to provide “reasonably equivalent” facilities to public charter schools serving district students, and lays out a specified timeline and process for making these arrangements.